Data Privacy Notice
Why the school collects personal data:
Personal data means any information relating to a person, which enables the identification of that person, either directly or indirectly. For example, this could be name, address or contact details.
The school collects and uses personal data to:
- manage the school admission process
- safeguard welfare of students and provide health care services
- support students’ learning and help every student fulfil their potential
- manage the school’s operations effectively
- offer the provision of after school activities and related services to students
- share ongoing communication to parents through letters and/or digital platforms
- promote the school through our website, social media channels, our prospectus and other publications
- comply with the law
Parents provide information about themselves and students on admission to the school. Personal data is also collected from parents and students through meetings, discussions, forms, survey and general school communication. Sometimes personal data may be supplied to the school by third parties, for example from another school.
On a regular basis we take photographs and videos of students and their learning. Our lawful basis for processing this information is consent and/or legitimate interests. Our legitimate interest is to share students’ learning and development to parents and to promote the school through our school publications and digital media channels.
Your personal data will only be processed where the school has a specific purpose, and on a lawful basis, in accordance with the Personal Data Protection Act of Thailand.
Types of personal data collected by the school:
Examples of personal data collected by the school include:
- Biographical and Identification information such as name, gender, nationality, date of birth, passport, visa and national identity number and details of family members
- Contact information such as addresses, telephone numbers, e-mail addresses, and emergency contacts
- Prospective students’ academic and other records from another school
- Students’ health and medical information, such as allergies, dietary requirements, accident records and school medical centre visits
- References given or received by the school about students and staff
- Images of students, staff, parents and visitors in the school site
- Correspondence between the school and parents
- Information from parental surveys and feedback forms.
Promotional activities of the school
The school will contact you periodically to let you know about activities at the School, news about current students or alumni, and other school-related events that may be of interest to you.
The school uses photographs and video of students, parents, staff, alumni and other guests at school events for marketing and other publicity purposes. Sometimes the school may also share additional information such as stories and memorabilia from their time at the school.
How long the school keeps your personal data:
As a principle, your personal data will not be kept for longer than it is needed for the purpose it was collected. The school’s data retention and deletion schedule documents how long different information is required. The school may retain some personal data after the student has left the school. For example, this may include the student’s report and safeguarding information. The school may keep some limited information for historical, research or statistical record.
The school seeks to ensure that all personal data is up to date and accurate. Periodically the school may make contact with you to confirm that the details held are accurate and up to date.
Sharing personal data with third parties:
The school may need to share personal data with third parties for the proper operation of the school’s activities. Personal data is shared securely and only for the purposes as defined in agreement with each third party and only for as long as required to carry out those purposes.
Third parties of the school include:
- School medical emergency and service providers
- School trips or events providers
- School extra-curricular providers
- School professional advisors and agencies
- Regulatory bodies and external auditors
- School alumni network
- School IT systems and cloud storage providers
In addition, the school may be legally obliged to share personal data with Thai governmental authorities.
Security of personal data
The school is required to keep your personal data secure, including ensuring that there are appropriate security measures in place to prevent the unauthorised disclosure, loss, access to, use or alteration of personal data.
Changes to this Data Privacy Notice
We will update this Data Privacy Notice from time to time. Any substantial changes that affect how we process your personal data will be displayed on our website and sent to you directly when deemed necessary.
The Personal Data Protection Team at Noddy Playgroup Bangkok oversees how the school collects, securely maintains, processes and safely disposes of your personal data. The team can be contacted at:
5/2 Soi Yen Akart 2/3, Yen Akart Road, Chong-Nonsi, Yannawa district,